Purchasing agent
Buy what's missing. Receive what you ordered.
The Purchasing agent runs supply end to end: counts from the phone, orders per supplier, receiving with a photo of the invoice, and real stock.
What happens today
The count happens in a spreadsheet, when there's time. The order goes out over WhatsApp from the chef's memory. The invoice arrives on paper, gets typed into the ERP days later, and the shortage is found when there's no longer a way to claim it. The stock in the system and the stock in the storeroom are two different numbers.
What the agent does
- 1
Starts the count
Sends the count link to whoever runs the storeroom, at the location's cadence. It's answered from the phone, item by item.
- 2
Detects
Anything below minimum is flagged on the spot. The difference between expected and counted is recorded as waste.
- 3
Builds the order
Groups what's missing by supplier. Whoever approves, approves by replying on WhatsApp.
- 4
Receives
When the delivery arrives, the person sends a photo of the invoice or the delivery note. The agent reads it, matches it against the order and records the difference with a photo: the torn sack is claimed the same day.
- 5
Updates
Real stock is current. With your ERP connected, the record lands without typing it twice.
What the owner sees
Stock coverage by location, items below minimum, deliveries with discrepancies and spend by supplier.
Where it's going
The order goes straight to the supplier from the agent, with nobody forwarding it. And since it knows each location's consumption, it anticipates the stockout and proposes the right buy: fewer stockouts, less idle stock.
What it connects to
WhatsApp and Telegram. Your ERP. Your suppliers, on the same WhatsApp.
Let's talk about how your locations run.
In a demo we go through your processes and see which ones each agent on the staff would carry.
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